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Board of Directors Meeting Minutes: August 2, 2016

Call to Order, Roll Call and Recognition of Visitors and Board Co-Chairs
1. Yelena Hardcopf: Present
2. Elizaveta Lindman: Absent
3. Christian Schmidt: Absent
4. Ben Wallace: Present
5. Alex Abyzov: Present
6. Alex Brusilovsky: Present
7. Mark Eilyer: Present
8. Paul Kinsey, Executive Director, ex officio board member: Present
9. Visitors in attendance: Gedaly Meerovich, Blanca Sanchez
Approval of the Agenda for this meeting
Motion: Approve the agenda with the addition of communication proposal to New Business #7. Brusilovsky/Wallace (5,0,0)
Read the Nasha Shkola Mission and Vision
1. Read by the director.
Open Forum for members of the public wishing to address the board
Mr. Meerovich asked if anyone had contacts at the St. Paul public School.
Reports
1. Executive Director report
  1. Current Enrollment: 124.93 5.1.2
  2. Present Challenges – lease, building updates & inspection 5.1.2.1 Building contract amendment proposed by MCA was reviewed.
    1. Motion: Reject proposed contract amendment and authorized director to continue negotiations with MCA. Brusilovsky/Abyzov (5,0,0)
  3. Student Achievement (Yelena Hardcopf)
    1. Student MCA results were just received the day of the meeting. Ms. Hardcopf gave high lights of the overall report and noted that the growth measurement looked good.
    2. ESL update 95 student were in ESL in the Fall of 15 and 25 tested as exiting ESL status in the spring.
  4. Staff Update (see the consent agenda)
  5. LIT (Yelena Hardcopf) training will focus on SIOP method.
  6. Installation of new board members – voting on positions
    1. New members Eilyer and Abyzov were officially installed and Officer Nominations were made and a motion was made to approve Wallace/Abysov (5,0,0) Chair – Hardcopf Vice Chair – Brusilovsky Secretary – Schmidt Treasurer – Eilyer
2. Financial Report
  1. Monthly Finance Report – year end FY 16
    1. It was noted that hold back payments from the state begin in August
  2. FY 16 Cash Flow update
    1. Cash flow status is positive
    2. The fire Marshall inspected the building and found six items that must be correct for lease aid payment to begin. Blanca Sanchez will assure the items are addressed. She received the list from Director Kinsey.
Consent Agenda
1. Minutes of June 9, 2016 Board meeting
2. Financials June, 2016
3. Approval of new employees’ agreements:
  Amanda Drangeid 1.0 FTE
  Andrew Wood 0.6 FTE
  Yelena Hardcopf increase to .95 FTE (SpEd interpreting and translating)
  Motion to approve consent agenda. Abysov/Eilyer (5,0,0)
Old Business
1. Nasha Shkola 2016-2017 enrollment projections and staffing & programming needs – 124
2. Strategic Plan of action for 5 years (plan the next steps)
  1. Special session will be scheduled August 29 at 6:30p
New Business
1. Board activity calendar 2016-2017 & Board training plan was presented
2. IQS monitoring review and paperwork reviewed
3. Approval of School Read Well by the 3rd Grade Literacy Plan. Motion to approve plan as presented Wallace/Abysov (5,0,0)
4. Results of Staff & Parent satisfaction Survey were reviewed and actions discussed
5. Grant writing opportunities for small grants presented by the director. Plan to acquire grant listing service for teachers to access.
6. Director’s contract approval
  1. Director services contract with WildRiver Arts Program for $30,000 per year with a $5000 expense stipend for travel expenses. Contract to be reviewed in November. Eilyer/Brusilovsky (5,0,0)
7. Communication equipment proposal was presented to the board. The equipment would be for emergency communication within the building. Additional quotes will be sought prior to acquisition.
Other (none)
Motion to Adjourn Eilyer/Brusilovsky (5,0,0)

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